How to trigger a workflow on a specific time in Bubble.io?

Learn how to automate tasks in Bubble.io by triggering workflows at specific times. Follow our step-by-step guide to install plugins, enable API workflows, and schedule tasks.

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Overview

Learn how to automate time-based tasks in Bubble.io with our step-by-step guide on triggering workflows at specific times. Whether it's sending email reminders or updating records, start by installing the "Schedule API Workflow" plugin. Enable API Workflows in your settings, then create and define a new API workflow. Schedule the workflow by adding it to your desired page or task, specifying the exact date and time. Test your setup to ensure everything runs smoothly. Get your tasks automated efficiently in no time!

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How to trigger a workflow on a specific time in Bubble.io?

How to trigger a workflow on a specific time in Bubble.io Triggering a workflow at a specific time in Bubble.io can be crucial for automating tasks like sending email reminders, updating records, or performing any other time-based actions. Here’s a step-by-step guide: Step 1: Install the "Schedule API Workflow" Plugin

Navigate to the Bubble.io editor.
Click on the Plugin tab in the left panel.
Search for the "Scheduled Workflows" or "Schedule API Workflow" and install the appropriate plugin if recommended.

Step 2: Enable API Workflows

Go to the Settings tab in your Bubble.io editor.
Navigate to the API section.
Enable the "This app exposes a Workflow API" option.

Step 3: Create a New API Workflow

Go to the Backend Workflows tab.
Click on "New API Workflow" to create a new workflow which will be triggered at a specific time.
Set an appropriate name for this workflow, like "Scheduled Task".

Step 4: Define the Actions in Your API Workflow

Add actions within this new API workflow to define what tasks should be performed. For example, if you want to send an email reminder, add an action to send an email.

Step 5: Schedule the API Workflow

Go to the page or the workflow where you want to schedule this task.
Add an action: Go to "Element Actions" and then select "Schedule API Workflow".
Select the API workflow you created earlier (e.g., "Scheduled Task").
Set the scheduled date and time for this task in the "Scheduled Date" field. You can use dynamic data or predefined times.

Step 6: Testing and Debugging

Always test your scheduled workflow to ensure it triggers at the correct time. You can set a quick test to a few minutes or seconds to validate it's working as expected.

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